Admin sign in

Season

Stage

Levels

Senior (gr. 9–12)

Junior (gr. 7–9)

Audition day

Date

Site

Address

Festivals

Registration

Registration opens

Late registration begins

Registration ends

Directors can add students from open to end; entries after late registration begins pay the late fee.

Lock registration now (overrides the dates)

Results & festival

Publish audition results (directors see who was accepted, their group and chair)

Festival registration ends

Directors mark accepted students as attending until this date.

Fees

Judging

Blind adjudication (judges see student IDs, not names)

Accepted groups (code=name, comma separated)

Code	School	Audition time	Town	Contacts	Login	Students

Directors sign in with any of their district's codes (101 or 101a) and their district password. Passwords live only in the sign-in system, never in the database.

Set checked schools to

Move checked schools by (minutes)

Stagger checked schools (in the order shown)

start everymin, per slot

Coverage

Only show what needs attention

Level	Group	Instrument	Registered	Judges (sections)	Status

Adjudicators

Name	Level	Group	Instruments	Sections	Room

Set where each instrument auditions. Students get their room when they check in; it shows on the registration table, in the judges' lists and as a tabulation filter. A group-wide room applies to every instrument in that group without its own room.

Level	Group	Instrument	Room

Coordinators run the registration table and tabulation. They can't change scores, rubrics, fees or event settings.

Name	Email	Role	This season

Changes are saved as a draft while you work. Judges see them only after you publish; sheets already started keep their version.

Score reports for directors

Once auditions are scored, build a one-page summary of each student’s score sheet (every criterion and what the judge marked, total score, and placement). Directors download them as PDFs from Results & festival once results are published. Judges’ names are never shown. If a score changes later, build again.

Include adjudicator comments

Exports

Level

Email directors

Everyone goes in BCC. Uses each school’s contacts (Schools tab, or the director’s own page).

Send to

Duplicate registrations

Write a message

Subject

Message

Insert for each school:

Each school gets its own copy, so {audition_time} becomes that school’s time. Blank lines start a new paragraph; links work; **bold** makes bold.

Replies go to

Preview as sent to

Send to

Schools

School type

Students

Contacts (none checked = everyone)

Primary contact only

Copy addresses · Open in my mail app (BCC)

Sent messages

Messages are waiting but nothing has picked them up. Email sending isn’t set up yet — see “Sending email” in the README (set the app password, then npx firebase deploy --only functions). Waiting messages are not sent automatically afterwards; use Reuse to send them again.

Sent	Subject	To	Schools	Delivery

Principal (for the principal form)

Contacts (all share this school’s director login; the first is the primary)

Email (their sign-in)

Level

Senior

Junior

Sections this judge scores

All sections

Only (split with another judge):